For 3PLs · Carrier invoice audit
Carrier invoice audit and recovery.
Carrier invoice auditing checks each carrier charge against what the shipment should have cost, and recovers the difference. Parcel audit firms usually do this after the fact on a gain-share model — they keep a share of what they recover. RocketFuel Recharge does it inline instead: every invoice line is matched to your shipment data, the markup re-runs when a carrier shifts the cost, and the correction lands on the meter before it reaches your customer. Flat platform fee; you keep the recovery.
Carriers don't always tell the whole story.
- The audit firm 30–50% commission on every recovery.
- The 30–90 day wait Surprises weeks after you invoiced.
- The manual cross-check Invoice vs. manifest, line by line.
The New Normal
- Margin protected
- Caught at label time
- No commission
What the audit catches.
- Real-time matching Every carrier invoice line matched to your WMS shipment data. Discrepancies surface instantly, not at month-end.
- Markup re-run When the carrier shifts the cost, the shipment re-runs through your markup rules so margin holds after adjustments.
- Exception handling Duplicates, returns, and customs are flagged for review instead of applied silently. Per-customer auto-approve or hold.
- Multi-carrier coverage All the national carriers — USPS, UPS, FedEx, DHL — plus regional and last-mile. Whatever your customers ship with, the adjustments reconcile the same way.
- Analytics-driven prevention Drill into which clients, SKUs, or carriers drive adjustments so you can fix the source upstream — not chase symptoms.
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Adjustment Reconciliation
Carrier invoice auditing is what Adjustment Reconciliation does — match every line to your WMS data, re-run the markup, and apply the correction to the meter.
Frequently asked questions
How is this priced compared with a parcel audit firm?
Parcel audit providers commonly work on gain share, also called contingency: no upfront software fee, and the provider keeps a percentage of whatever it recovers for you. The arithmetic is worth doing before you sign — on a 30% gain share, recovering $40,000 in a year costs $12,000, and it costs more every year the recovery grows. RocketFuel Recharge is a flat platform fee: the audit runs as part of billing, and you keep 100% of what is recovered. The trade-off is honest in the other direction too — a dedicated audit firm goes deeper on your full carrier contract, including freight modes we do not touch. Plenty of 3PLs run both.
What is parcel auditing, and how does this compare?
Parcel auditing is reviewing carrier invoices for billing errors — DIM bumps, surcharge misclassifications, address-correction fees. Traditional audit firms work retroactively for 30–50% commission. RocketFuel Recharge reconciles in real time as part of the meter: no commission, no recovery cycle, no surprise on next month’s carrier invoice.
What happens when a carrier adjustment lands after I have invoiced the client?
Adjustment Reconciliation catches the correction, ties it to the original shipment and the client it belongs to, and applies it to that client’s balance without a manual pass. This is the case that costs 3PLs money: carrier corrections routinely arrive weeks after the shipment, by which point the invoice is closed and the adjustment gets absorbed rather than rebilled. Because the meter holds a prepaid balance rather than a closed invoice, a late correction still has somewhere to land.
How do you reconcile carrier invoices across multiple clients?
Every shipment is attributed to a client at label creation, so the carrier invoice reconciles against per-client shipment records rather than one lump total. Reconciliation happens per shipment, not per invoice — which is what makes it work when thirty clients ship on one carrier account. Each client sees only their own charges, and the per-client margin is visible without splitting the carrier bill by hand.
Which carriers work with this?
All of them. The national carriers — USPS, UPS, FedEx, DHL, Amazon — plus regional and last-mile carriers. If your customers ship with it, RocketFuel Recharge reconciles the adjustments against the rates you set.
See it run on your operation.
30-minute live demo. We'll walk through your billing model and run the math on your last 90 days.